Tài liệu Thuật ngữ thường dùng trong tổ chức sự kiện

PHỤ LỤC: THUẬT NGỮ THƯỜNG DÙNG TRONG TỔ CHỨC SỰ KIỆN
Accepted Practices Exchange (APEX) - an initiative of the Convention Industry Council. The mission of APEX is To spearhead an industry-wide initiative that brings together all stakeholders in the development and implementation of industry-wide accepted practices which create and enhance efficiencies throughout the meetings, conventions and exhibitions industry.
Accessibility - availability or approachability for all persons, regardless of a person’s physical or mental limitations
Accommodation - guest bedrooms occupied by meeting attendees
accompanying person - any individual who comes with a participant, not necessarily involved with the meeting sessions; guest or spouse of an attendee
accrual accounting - income is entered when it is earned and expenses are entered when they are incurred, not necessarily when they are paid
acetate- transparent material on which information for an overhead projector is written; available in sheets or rolls
advance registration incentives - complimentary or discounted goods, services, or fees that encourage attendees to register for an event before it actually takes place, done through mail, phone, internet, or fax
agenda -program of things to be done; specifically, a list of things to be dealt with at a meeting
ambient lighting - level of illumination from natural lighting sources already existing in an environment
amenities- complimentary items; often in the guest’s bedroom
amplifier (amp) - device enabling sound to be intensified
ancillary - those events that are in conjunction with the conference/event, such as guest programs
annual general meeting (AGM) - the yearly General Meeting of an association, corporation
attendee - individual registered for a conference; people who actually come are verified attendees
attendee profile - a description of the typical delegate which includes such details as age, sex, point of origin, companions (demographics)
attendee trend - a following of attendee profiles from conference to conference; to determine general tendencies over a period of time
attrition clause - a specific provision in a contract that has been agreed upon in writing by the hotel and the meeting sponsor; provides for payment of damages by the sponsor to the hotel when the sponsor fails to fulfill its specified percentage of contracted room nights or its specified percentage of food and beverage or both
audio visual aids - audio and visual support for meetings, usually taking the form of film, slides, overhead projection, flip charts, sound and video equipment
banquet event order (BEO) - detailed instructions for a particular event prepared by the facility; also known as a résumé sheet or function sheet; includes detailed instructions related to room setups, food and beverage
barrier free - absence of obstacles preventing persons with special needs from moving freely to all public areas within a building
blue lines- a copy of filmed camera ready copy, one of the last stages before printing
boom - Adjustable support for positioning microphones or lighting fixtures.
booth area - amount of floor space occupied by exhibitor; same as exhibition area, stand area